1.0 NOTICE INVITING TENDER 1.01
Sealed percentage rate tenders are
invited from eligible Contractors for Civil
works for Sandalwood Oil Factory at Marayoor. The schedule of quantities, tender drawings, specifications and commercial conditions of the contract are appended. 1.02 Minimum qualification criteria for participating in the tender will be as follows: i. The tender should have satisfactorily completed one similar work of value not less than 80% of the PAC of the work in single contract during last 3 years as prime contractor. (Satisfactory completion certificate from the Client for the work done should be submitted along with application for issue of tender document) ii. The average annual turnover should be more than 1.5 times the PAC of the work during three preceding years. (Audited Balance sheets showing turnover, Profit & Loss account of the firm for the preceding 03 years should be submitted along with the application for issue of tender document) iii. The bidder should posses valid ‘A’ grade contractors license possessing appropriate class registration in CPWD, States PWDS, Government Undertakings for executing this work. A certified copy of the Contractor’s License shall be submitted along with application for issue of tender document. Partnership firms shall furnish full names of all partners in the tender. It may, however, be signed in the partnership name by one of the partners or by a duly authorized representative, followed by the name and designation of the persons signing. 1.03 The tender documents can be obtained from the office of Kerala Forest Development Corporation, Reg.office:Aaranyakom, Karappuzha, Kottayam - 686 003 from 02.09.2010 to 13.09-2010 from 10.00 am to 4.30 pm on all working days and up to 12 noon on 14.09.2010, on payment of the cost of the tender document by cash for Rs.5,250/- + tax. This payment is not refundable. Tender document will be sold only to those who are found eligible after scrutiny of prequalification documents. The quoted tender documents signed and complete in all respects shall be forwarded so that it reaches the office of Kerala Forest Development Corporation, Reg.Office: Aaranyakom, Karappuzha, Kottayam- 686 003 on or before 14.09.2010 at 2.00 PM. Any tender received after the due time on this date be rejected. 1.04 The tenderer shall deposit the bids super scribed with Tender No. and name of work enclosing the following: 1. Earnest Money Deposit as specified. 2. Letter accompanying the tender with any technical suggestions other than those stipulated in the tender, if found necessary. 3. Tender documents & drawings signed on all pages. 4. A preliminary Agreement duly executed on non-judicial stamp paper of value not less than Rs.100/- as per proforma attached. 1.05
Tenders will be opened in the presence of
Contractors or their authorized representatives, who are present at 1.06 .01 After the opening, the tenders will be evaluated by the Consultants/Client to verify its substantial responsiveness to the tender conditions, technical specifications, etc. and the price of the bidders who meet the minimum qualification criteria and other conditions will be compared. In case of any discrepancy between rate and amount, rate will prevail and between figures and words, words will govern. .02 Prior to the expiry of the period of validity of the tender, the Client will notify the successful tenderer in writing that his tender has been accepted. This letter (herein after referred as ‘Letter Of Acceptance’) shall name the sum which the Client will pay to the Contractor in consideration of the execution, completion, operation, maintenance and guarantee of the work by the Contractor as specified by the contract (hereinafter called the ‘Contract Price’) . This letter of acceptance will constitute the formation of a contract. .03 Before commencing the work, the tenderer shall make a Security deposit as given in this notice and furnish the same for the proper fulfillment of the contract and execute an agreement for the work in required non-judicial stamp paper in the format given as “Contract Form”. .04 If the tenderer fail to execute the agreement as stated above within the specified period, the earnest money deposit shall be forfeited to the Client and the work may be awarded to the next lowest evaluated bidder at the discretion of the Client or the matter otherwise disposed off. If the client suffers any loss as a result of the default of the tenderer to pay the required deposit, execute the agreement or take possession of the work site, the same will be recovered from the tenderer by deducting from any amount due to him from other works or by revenue recovery or by suitable course of action including legal proceedings. 1.07 Tenders not properly filled, mutilated with incorrect calculations or generally not complying with the conditions are susceptible to be rejected. 1.08 This is a percentage rate tender. The tenderers shall quote their most competitive rates against each items of the Schedule of Quantities. The rate thus quoted will be deemed to include the cost of all fuel, power, leads and lifts, taxes, levies, royalties, overheads, contingencies, profits, etc. and the quoted price shall be all inclusive. The total contract price shall also be worked out and entered in. The rates quoted shall be fixed and firm and no escalation or variation will be allowed during the pendency of the contract on any account. 1.09 If the tender is made by an individual, it shall be signed with his full name and his complete address shall be given. If it isw made by a partnership firm it shall be signed by a partner of the firm who sign with his own name and give the name and address of each partner of the firm and attach a copy of ‘Power of Attorney’ authorizing him to sign on behalf of other partners. A certified copy of the ‘Registered Partnership Deed’ shall also be submitted along with the tender. If the tenderer is a Company, the authority of the signatory to sign on behalf of the Company and the Memorandum and Articles of Association shall be submitted. 1.10
EMD .01 Tenderers shall deposit an amount of Rs.50000/- as Earnest Money along with the tender. .02 Earnest Money Deposit shall be drawn in the form of crossed demand draft in favour of Kerala Forest Development Corporation payable at Kottayam or as bank guarantee from a Public Sector bank in the prescribed format. .03 EMD of the unsuccessful tenderers will be refunded without any interest on finalisation of the contract with the successful Tenderer. .04 EMD of the successful tenderer will be refunded after remittance of the Security deposit and execution of the agreement. .05 EMD deposited with the Client will be forfeited, i. if a bidder withdraws or modifies his bid during the period of validity specified or ii. if the successful bidders fails within the time limit to sign the contract document or fails to furnish the required security deposit. .06 Tenders not accompanied with the specified EMD are liable for rejection. 1.11
Security
Deposit .01 The successful tenderer on receipt of the letter of acceptance shall deposit an amount equal to 5% of the contract value in he form of Demand Draft or a Bank gurantee from a public sector Bank in the prescribed format and valid for the entire period of construction, within one week of the award of the work. .02 The SECURITY DEPOSIT will be refunded to the Contractor after the virtual completion of the work as certified by the Consultants, provided it is not forfeited by the Client. 1.12
Retention
Deposit .01 Retention Money at the rate of 10% of the value of work done for each running bill be deducted from first and following part bills until such time as the cumulative total of such deductions(herein referred to as the Retention Money) shall amount to 5% of the total contract price named in the letter of acceptance. The retention money a shall be released at the expiry of defect liability period of 12 months from the date of virtual completion as certified by the Consultants, provided always that if at such time, there shall remain to be executed by the Contractor any works ordered during such period pursuant to clause 2.9.3 of Conditions of contract, the Client shall be entitled to withhold the payment until the completion of such work or so much of the Retention money as shall in the opinion of the Consultants represent the cost of the work so remaining to be executed. .02 If the Contractor so requests, the Client will, on virtual completion of the work as certified by the Consultants, releases the retention money to the Contractor upon lodgment with the Client of a Bank unsuccessful tenderers will be refunded issued by a Public Sector Bank for a like amount. This Bank Guarantee has to be valid up to the end of defect liability period and shall be in the Performa prescribed by the Client. .03 All the deposits of EMD, SECURUTY DEPOSIT and RETENTION MONEY will not bear any interest whatsoever. Income tax at the rate prevailing at the time of payment will be deducted from each running bill and final bill. 1.13 All statutory payments in connection with the employment of the workmen for this work will be borne by the Contractor. 1.14 The Contractor is the employer of the entire worker’s engaged for this work and should therefore take all required registrations, PF, ESI, insurance cover, etc. and pay amount due to labour welfare funds constituted by the Union Government and Government of Kerala from time to time. 1.15 All statutory deductions including works contract tax at the rates applicable shall be made from the amount eligible to the Contractor in each part bill at current rates. Any tax omitted to be deducted in any part bill shall be deducted in the subsequent bills/final bill or from any amount due to the Contractor. 1.16
Period
of Validity The tender shall remain valid for acceptance for a period of 3 months from the date of submission of tenders. If any tenderer withdraws his tender before the said period or makes any modifications in terms and conditions of the tender, then the Client has the liberty to forfeit the said Earnest Money Deposit. 1.17
Quantum
of Work .01 A schedule of approximate quantities for various items accompanies this tender. It shall be definitely understood that the Client/Consultants do not accept any responsibility for the correctness and completeness of this schedule in respect of items and quantities and this schedule is liable for alteration by deletions, deductions or additions at the discretion of the Consultants/Client without affecting the terms of the contract. .02 The Client/Consultants reserves the right to increase or decrease the quantum of work at site without assigning any reason. The Contractor shall carryout the works at the rates accepted. .03 Variations in the quantities put to tender will not be the basis for any claim or disputes. The rates agreed by the Contractor shall hold good for any amount of variation in the quantities and no claims whatsoever will be entertained on this amount. The Contractor shall carry out all works as directed by the Client/Consultants at the same agreed rates. 1.18
All
Inclusive Rates The Contractor’s rate shall be fixed & firm and shall include the cost of transportation of material to the site, all taxes such as Sales Tax, Exercise, octroi, etc. applicable as per the latest amendments including Kerala Value Added Tax Act 2003, and the fixing or placing in position for which the item of work is intended to be operated. The rates quoted by the Contractor shall be firm throughout the contract period and there shall be no upward revision of the rates quoted by the Contractor for any reasons whatsoever. It should be clearly understood that any claims for extra Sales tax, VAT, Excise duty, construction tax or any additional tax, etc., shall not be entertained in any case whatsoever once the tenders are opened. 1.19
Interpreting
Specifications .01 In interpreting the specifications, the following order of decreasing importance shall be followed: a. Specification mentioned in Schedule of Quantities, b. Special Conditions of Contract, c. Technical Specifications, d. Drawings. .02 Matters not covered by the specifications given in the contract as a whole shall be covered by the relevant Indian Standard Codes. If such codes on a particular subject have not been framed, the decision of the Consultants shall be final. 1.20 No alterations shall be made by the tenderer in the Notice Inviting tender, Instructions to the Contractors, Contract form, Conditions of the contract, Drawings and Specifications, and if any such alterations are made or any conditions attached, the tender is liable to be rejected. 1.21 .01 The acceptance of a tender rests with the Authorised Representative of the Client who does not bind himself to accept the lowest tender and reserves to himself the authority to reject any or all the tenders received without assigning any reason(s) whatsoever. .02 The authorised representative of the Client reserves the right of accepting the whole or any of the tenders received and the tenderer shall be bound to perform the same at the rates quoted. 1.22 The work shall be carried out under the direction and supervision of the Consultants/Client or their representative at site. On acceptance of the tender, the Contractor shall intimate the name of his accredited representative who would be supervising the construction and would be responsible for taking instructions for carrying out the work. 1.23 The Consultants/Clients decision with regard to the quality of the material and workmanship will be final and binding, any material thus rejected shall be immediately removed by the Contractor and replaced by materials as per specifications and standards. 1.24
Defects
Liability Period Any defect developed within ‘Defect Liability Period’ of Twelve months from the date of virtual completion as certified by the Consultants have to be rectified by the Contractor at his own cost within the time allowed by the Client and in case the defects are not rectified by the Contractor, the Consultants/Clients shall get the work done at the risk and cost of the Contractor. The Client shall recover all expenses incurred in this regard from any amount due to the Contractor. 1.25
Delays
in Commencement The Contractor shall not be entitled to any compensation and/or damages for any loss suffered by him on account of delays in commencing whatever the cause for such delays may be. Similarly the Contractor shall not be entitled to claim any amount from Client for delays in completion of work. 1.26
Occupation
in Part If the Client wants to occupy areas in part, the Contractor shall complete the work of these areas in consultation with the Client and hand over to the Client without affecting any of the clauses of contract agreement. 1.27 The Contractor should inspect the source of materials, their quality, quantity and availability. All materials must strictly comply with the relevant B.I.S specifications. 1.28 The Contractor must co. operates and co. ordinate with other Contractors involved in other works at the site. The Contractor should also note that they shall have to clear the site of vegetation, debris, etc. before the commencement of the work and that no extra payment is permissible on this account. 1.28Period of Construction Time is the essence of this contract. The construction period shall 3 months. Commencement of the work shall be considered from the date of receipt of letter of acceptance and handling over possession of the site. The Contractor shall draw a detailed schedule of programme in the form of a Bar Chart on whole work, within one week of award of work and submit to the Consultants for their approval. 1.30
Liquidated
Damages Liquidated Damages will be levied for every week of delay or part their of in completion of the work at the rate of 0.5% of the contract value per week up to a maximum of 10% of the total contract value. 1.31
Measurement
and Billing .01 Wherever mode of measurement is specified, the measurement will be taken at site as per the latest BIS code of practice for measurement. .02 The contractor or his representative shall accompany the consultant/Client or their representative in taking measurements and shall agree to the measurements taken on spot. Tapes shall be of steel and shall be supplied by the Contractor. The Contractor shall then present his bill based on the agreed and recorded measurements and as per the directions of the Consultants. If the Contractor fails to accompany the Consultants/Client for measurements, then he shall be bound by the measurements taken by the Consultants/Client. .03 The Contractor may raise ‘on account’ bills once in a month with a minimum bill value of Rs.11lakhs. .04 Payment towards all ‘on account’ bills will be made by the Client within 30 days of presentation by the Contractor as far as possible. .05 Period of final measurement shall be three months from the time of completion of the works. 1.32
Water
and Power The Contractor shall make his own arrangement for water and electricity required for the work. Water may be drawn from the source at site, if available. The Client/Consultants takes no responsibility for the supply of either electricity or water. 1.33
Insurance,
PF etc. The successful Contractor shall take out Contractor’s All Risk(CAR) insurance policy, jointly in the name of the Client and the Contractor, and the original policy shall be deposited with the Client. He shall also take all other statutory registrations as applicable for the labour employed, such as PF, ESI etc. 1.34 This Notice Inviting Tender will form part of the tender document and the agreement executed by the successful tenderer. Sd/- Managing Director, Kerala Forest Development Corporation, Reg.Office: Aaranyakom, Karapuzha, Kottayam-686 003.. |